Using your signature design in email, PDFs and documents
Sizes, file types and placement for a handwritten signature in Gmail, Outlook, Word and PDF.
Email footers
Use a PNG about 300–400 px wide. Upload it to your email signature settings in Gmail or Outlook and keep it above your typed name and contact details.
Word and Google Docs
Insert the transparent PNG and set text wrapping to “in front of text” so it can overlap the signature line naturally.
PDFs
Most PDF readers let you add an image or a saved signature. Use the transparent PNG so the document line shows through.
For letterheads and cards, use the vector or high-resolution file. A small email PNG will look soft in print.
Dark backgrounds
Keep a white version for dark slides and websites — signature-logo packages include one.